When it’s time to move on to new opportunities, you’ll probably need to write a 2-week notice letter or email. This document is your formal way of letting your employer know you’re resigning from your position, giving them ample time to find a replacement. Now, let’s discover in detail what it is, tips on how to write it and templates.
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What is a two-week notice letter?
A 2-week notice letter is a simple, formal way to tell your boss you’re leaving your job in two weeks. This gives your employer enough time to start finding someone else for your role. You usually need to write one of these letters when you’re resigning, whether it’s for a new job, a career change, or just taking some time off. It’s a polite way to exit and helps you maintain a good relationship with your employer, which can be super helpful for references and networking later on.
Tips for writing a two-week notice letter
Writing a 2-week notice letter doesn’t have to be complicated. Here are some easy tips to help you write yours.
1. Keep it Short and Direct
You don’t need to write a novel. Just state the basics: that you’re resigning and when your last day will be. Keep it to the point to avoid any confusion.
2. Express Gratitude
Thank your employer for the opportunities you’ve had. This leaves a good impression and keeps doors open for future opportunities.
3. Follow Company Policy
Check your employee handbook or contract to see if there are any specific guidelines you need to follow when resigning. In case you don’t have clear instructions, you can also ask your manager or the person who’s responsable for human resources.
4. Use a Professional Format
Use a professional format for your letter. Include the date, your manager’s name, and the company’s address at the top.
5. Provide Your Contact Information
Include your personal contact information so your employer or colleagues can reach you if needed. However, this is not mandatory. Depending on your relationship with your employer, you might choose to leave this out for privacy reasons.
Proofread Before Sending
Make sure your letter is free of typos and errors. A well-written letter reflects your professionalism and attention to detail, even as you’re leaving.
How to start a 2 week notice letter?
Begin with a clear and polite statement of your intention to resign, followed by your last working day. Here are some tips and examples to help you get started.
Start with a formal greeting, such as “Dear [Manager’s Name],” to keep it professional.
Example 1:
“Dear [Manager’s Name],
I am writing to inform you of my resignation from [Your Position] at [Company Name], effective two weeks from today. My last working day will be [Last Working Day].”
Example 2:
“Dear [Manager’s Name],
Please accept this letter as formal notice of my resignation from [Your Position] at [Company Name]. My last day of work will be [Last Working Day], two weeks from today.”
Two-week notice letter templates
Below are two simple templates you can use to create your own resignation letter. Feel free to customize them to fit your situation and relationship with your employer.
Template 1: Simple and Direct
“Dear [Manager’s Name],
I am writing to inform you that I am resigning from my position as [Your Position] at [Company Name]. My last working day will be [Last Working Day], two weeks from today.
Thank you for the opportunities and experiences I’ve had here. I’m happy to assist with any transition tasks to ensure a smooth handover.
Best regards,
[Your Name]”
Template 2: Positive Example
“Dear [Manager’s Name],
I am writing to officially resign from my role as [Your Position] at [Company Name]. My final day will be [Last Working Day], two weeks from now.
I’ve appreciated my time here and am grateful for the experiences and growth I’ve achieved. I’m happy to assist with the transition process and ensure a smooth handover of my responsibilities.
Thank you for everything.
Sincerely,
[Your Name]”
Frequently Asked Questions
Navigating your 2-week notice can bring up a few common questions. Keep reading to get some answers.
What is good to say in a two-weeks notice?
In a 2-week notice letter, it’s best to keep your message clear and positive. State your intention to resign, mention your last working day, and express gratitude for the opportunities you’ve had. Keeping it professional and appreciative helps maintain a positive relationship with your employer and ensures a smooth transition.
What is the best format for a two-week notice?
The best format for a 2-week notice can be either a formal letter or an email. If you’re sending it via email, attach the letter as a document or include it in the body of the email. Make sure it’s formatted professionally, with a clear subject line, and addressed properly to ensure it’s received and understood.
Can you take PTO during 2 week notice?
Whether you can take PTO during your notice period depends on company policy. Some managers allow it, while others may require you to work through your notice period. Check your company’s policy or discuss it with your manager to understand your options.
As you wrap up your resignation, you might find other resources on our blog helpful. Check out our posts on how to prepare to questions for driver interviews and how to create an intro video on Job Today.
